Executive Assistant

Please send your application to careers@cs-a.com.au with the subject line "Executive Assistant".

Predominantly this person’s role will be playing gatekeeper for both the directors fielding queries and phone calls, ensuring they have everything they need for meetings etc. They will handle calendar management efficiently and pro-actively, establishing and maintaining great relationships with clients, consultants, colleagues and peers alike.

The right person will also have a sense of intuition and anticipation of needs for both directors, helping things to run smoothly on a daily basis. That means having an eye and ear open at all times for information and keeping abreast of conversations.

Responsibilities include:

  • Booking meetings for the directors both internally and externally
  • Assist with specific project and administration work where required
  • Email management, passing project matters to the relevant person and filing as appropriate
  • Coordinating conference calls / digital meeting set up regularly
  • Managing the director’s paperwork and filing with high organization
  • Making travel arrangements of directors and others as directed
  • Coordinating personal, sometimes sensitive errands/tasks
  • Providing general office support where required
  • Assisting the communications and marketing manager with maintaining and updating a contact base
  • Coordinate leadership meetings with the Studio Manager

Attributes/Skills necessary:

  • Able to demonstrate proficiency in the above responsibilities of the role
  • Excellent knowledge of Microsoft Office
  • Excellent written and verbal communication skills
  • Well-presented and friendly
  • Experience in handling sensitive information with absolute discretion
  • Outstanding organizational skills
  • Proven skills in a business development environment
  • A proactive and enthusiastic mindset with a willingness to learn and keenness to contribute to the development of the company

Cera Stribley
Architecture and Interior Design

Studio 5 – 249 Chapel St Prahran

info@cs-a.com.au     +613 9533 2582

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